Application Process


Selecting the correct person for each role is important to our patients, staff, and members of the public who rely on the services of the NHS. In NHSScotland, the selection process is made up of four key stages. Together, they enable us to assess your overall suitability for the advertised post.

1. Your application

NHSScotland prefers to use job application forms (online and Word formats), which includes a set of questions to guarantee consistency and fairness for everyone. This ensures we get specific answers to the questions we've asked, which we may not otherwise get from your CV.

The questions on the application form will tell you exactly what information we're looking for, making it easy for you to match your skills, experience, and qualifications to the role.

Top 5 tips for completing your NHSScotland job application

Once you've found a vacancy you'd like to apply for, follow these simple tips to guide you through the application process:

  1. Read the job application pack - this includes the job description and person specification. What skills and experience are required? What examples can you provide to demonstrate them?
  2. Take time to prepare your information - if you have a CV, refer to it for key dates, examples of work experience, essential skills, and qualifications.
  3. Follow the instructions on the application form - complete all the required information.
  4. Don't rush - you can easily make mistakes, forget important information and give the impression that you're not really interested in the job.
  5. Ensure you know the closing date and time - When does the application need to be submitted by? Make sure you leave yourself enough time to complete the form. Applications received after the closing date cannot be accepted.

2. Application shortlisting

As soon as the job application closing date has passed, applications will be shortlisted by a recruitment panel. They assess applications against the criteria for the post, which is outlined in the job description and person specification. All applications are assessed using the same criteria.

3. Interviews

If you have already applied for a job in NHSScotland and been offered an interview, congratulations! Now you need to start thinking about preparing for your interview, the kind of questions you may be asked and how to impress the interviewer on the day.

At an NHSScotland interview, it is important to show:

  • why you want to work for NHSScotland
  • why a role in healthcare is suitable for you
  • why you are interested in the job
  • what kind of person you are
  • the skills and strengths you already have
  • the skills you are developing

For some roles, it may be appropriate for you to complete a practical activity, such as a short assessment or to deliver a presentation. If this is required, full details will be provided when you are invited to interview.

4. After your interview

Once all interviews have been completed, the person selected as the preferred candidate will receive a provisional offer of employment subject to satisfactory pre-employment checks. These are listed below:

  • Verification of identity: Before you start work with NHSScotland, we must also confirm that your identity is genuine, relates to a real person and is being used legally. This check is carried out on every potential new employee, regardless of nationality.
  • Occupational health: Pre-employment medical screening is required. You will receive a paper form to complete, which must be signed and returned as instructed.
  • References: We are required to check at least three years of previous employment/training history and we require a minimum of two references, one of which must be your current or most recent manager. You will be asked to provide contact details for each person, so references can be obtained.
  • Confirmation of right to work in the UK: You must confirm you are eligible to work in the UK.
  • Qualifications and Professional Registration: Original relevant educational certificates and verification of registration are required.
  • Background checks: Depending on the nature of the post, a criminal record check and/or joining the Protecting Vulnerable Groups (PVG) scheme may be required.

It is important to return the occupational health questionnaire and reference information as quickly as possible to avoid any delays in your employment with NHSScotland.

If any of these pre-employment checks provide an unsatisfactory result, the provisional offer of employment may be deferred or withdrawn.